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How I Built a Productivity System to Organize My Life

Olly J
Change Your Mind Change Your Life
6 min readJan 5, 2025
Photo by Vanessa Serpas on Unsplash

Finding a way to organize your life and get things done can feel overwhelming. For years, I struggled with juggling tasks, meeting deadlines, and keeping my personal goals on track. I felt like I was always busy but never truly productive. That changed when I decided to build a productivity system tailored to my needs – a system that not only helped me manage my time better but also aligned with my values and long-term goals.

This article walks you through the step-by-step process I used to design my productivity system. It’s not a one-size-fits-all formula but a guide to help you create a framework that works for your life. By the end, you’ll have actionable strategies to bring clarity, structure, and efficiency to your daily routine.

Step 1: Understand Your Current Situation

Before I could design a productivity system, I needed to understand where I was struggling. I spent a week observing my habits and routines, noting the following:

  • Time Leaks: Hours lost to social media, unnecessary meetings, or indecision.
  • Overcommitment: Saying yes to too many things without considering my bandwidth.
  • Lack of Prioritization: Treating all tasks as equally important.

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Change Your Mind Change Your Life
Change Your Mind Change Your Life

Published in Change Your Mind Change Your Life

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Olly J
Olly J

Written by Olly J

I help executives reclaim their time, master their schedule, and live on a deeper level. Join my Weekly Newsletter: https://peakhabitcoaching.kit.com/subscribe

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